In August 2012 the United kingdom federal government introduced the award of the contract to handle the West coast major line to FirstGroup. To begin with this deal was considered to have saved important money for “the tax payer”. Subsequently it was discovered that the method was flawed, thanks to numerical mistakes that were only discovered adhering to a legal obstacle by Virgin Trains, the incumbent company. As a end result of the mistakes the tender process has been restarted and Virgin Trains has experienced its agreement extended till completion of the method.
The key point is that whilst on paper in an RFQ reaction the headline quantities and positive aspects can seem to make a persuasive circumstance for alter, you could realise they are totally baseless in truth when you dig deeper…
The example of the West Coast major line received broad coverage and got a substantial profile due to the fact of the dimensions of the price range and since it concerned general public money. The reality is problems are created in all kinds of RFQ procedures for the provision of companies, including with companies of logistics companies.
When carrying out an RFQ process for logistics provider vendors, it is usually a good idea to maintain the incumbent in the method until finally the final phases. The incumbent has encounter of your enterprise already and their reaction (notice Virgin Trains) should at the extremely minimum act as a good check when comparing other responses.
The key issue to guarantee is that if you are provided significant advantages in an RFQ reaction compared to the present procedure then you understand how/if they can be achieved:
• Check information – see The relevance of correct data in supply chain systems
• Comprehend what is driving cost improvements e.g. efficiency improvements
• Are proposed methods in a position to deal with your requirements?
• What assumptions have been created in the absence of knowledge? What is the impact?
• What cargo trucking company will be supplied for the duration of changeover of providers?
Don’t forget when you modify supplier make certain that thanks diligence is thorough and the likely rewards are significant. By no means get the selection to modify provider flippantly and make certain that someone with immediate encounter manages the procedure from begin to complete.
Taking into consideration the previously mentioned, it really is not shocking that in a large proportion of situations the incumbent retains the deal at the finish of the tender method. Just before you begin a tender method, be positive that you are genuinely geared up to alter vendors. Then get the time to put together exact knowledge and athorough description of the needs to make sure suppliers are effectively engaged. This will bring out the best in all the companies – incumbent provided.
If on the other hand you are broadly happy with the incumbent and just looking for a benchmark, a sturdy contract review procedure is an alternative to a complete tender that frequently provides considerable advantages.